N1 Organisation of meetings of the Executive Council

N1.1 Generally, the Executive Council meets six times in a four-year period. The President after consulting with the Secretary General decides where these meetings are being held.

N1.2 The last meeting of the Executive Council prior to the Congress is a preparatory meeting for the Congress, and this meeting normally takes place at least ninety (90) days before the meeting of Congress.

N1.3 In the year in which the Congress meets, there are two additional meetings of the Executive Council, one held the day before the Congress convenes, and the other on the second day after the Congress concludes. These two meetings are held at the same site as the Congress.

N1.4 Meetings of the Executive Council may be held at venues at the invitation of another body. In that event, the organisers of a session of the Executive Council will cover the costs of the organisation of the following:

N1.4.1 General organisation as per IWBF’s requirements of the following:

• Providing a conference room for fifteen (15) people;

• Local transportation of participants from the airport or main railway station and return, local transport during their stay up to the point of departure;

• Providing a telephone, fax, photocopier, computer and printer and free access to Internet.

N1.4.2 The accommodation for a maximum of 15 persons for a period covering the duration of the meeting (number of days) plus two (2) nights local hotel

N1.4.3 All meals for all participants, mainly buffet-style, but including one official dinner and/or reception.

N1.4.4 Travel expenses for the President and Secretary General of IWBF.

N2 The Congress

N2.1 The organisers of the IWBF World Championship for men will cover the costs of the organisation of the IWBF Congress. They are responsible for arranging and covering the expenses of:

N2.1.1 A meeting room seating one hundred (100) people where the Congress will convene.

N2.1.2 Table microphones for every second person attending the Congress. In the event that this type of equipment is not available, portable microphones should be placed in the meeting room and professional technicians should assist the attendees. Delegates should be offered audio headsets as they enter the room.

N2.1.3 Podium microphones, fixed on stands. Cordless, hand-held microphones are not acceptable.

N2.1.4 A meeting room seating twenty (20) people for the meetings of the Executive Council on the day preceding the Forum and on the day following the meeting of the Congress.

N2.1.5 An office and the necessary equipment for the Secretariat of IWBF for a period beginning at least one (1) week prior to the beginning of the Forum and terminating two (2) days after the end of the IWBF World Championship.

N2.1.6 A staffed reception room close to the IWBF Congress meeting room for a period beginning at least one (1) day before the start of the IWBF Congress where the Organising Committee can welcome the IWBF Congress delegates and distribute information to them.

N2.1.7 A registration room/area close to the IWBF office for a period beginning at least two (2) days before the start of the IWBF Congress which will be staffed by personnel of IWBF and/or the Local Organising Committee and used for the registration of attending delegates.

N2.1.8 The morning and afternoon coffee breaks and lunch breaks on each day of the IWBF Congress may be provided/sponsored by one of the Commercial Partners. Space will then be required for the relevant Commercial Partner to display its products. This area should be in the vicinity as the refreshments will be served there.

N2.1.9 All local transportation including transportation to and from the airport and hotel rooms for the Executive Council from one day before the opening of the Forum until one day after the Congress.

N2.1.10 Transportation to and from the airport for the delegates, accommodation (bed and breakfast) for a maximum of four (4) nights, for two delegates per attending NOWB, at the expense of that NOWB.

N2.1.11 The organisers shall be responsible both for ensuring the free admission of the delegates to the World Championship and for providing transport from their hotels to the Congress and Championship venues at no expense.